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Administrative Assistant

Company: CUSHMAN
Location: Asheville
Posted on: February 16, 2020

Job Description:

Job Title
Administrative Assistant
Job Description Summary

Job Description

Primary Function

  • Assist in managing the facility to ensure that the service delivery and contractual obligations are delivered and executed in a manner that fosters and achieves superior customer satisfaction.

    • Establish and maintain effective working relationship with the client.

      • Maintain constant and positive communications with all client employees, Cushman & Wakefield employees, and vendors.

        • Provide reception services and exceptional customer service at the front desk.

          • Provide support to the facilities management team with administrative duties.

            Typical Duties
            • Receive all visitors and respond to all inquiries in a friendly and professional manner.

              • Receive and direct incoming calls to appropriate personnel. Greet and announces clients, applicants and visitors. Provide locations of offices/rooms, local services and amenities.

                • Follow security procedures for recording guests, suppliers and other visitors. Arrange escorts as needed. Issue visitor passes and validate parking.

                  • Provide emergency reporting of perceived or real security breaches; escalate as appropriate.

                    • Assist with scheduling conference rooms and shared workstation spaces.

                      • Assist Facilities Manager with coordination/set up/clean up of all catering requests for events/meetings.

                        • Keep meeting rooms and common areas tidy and fully stocked with necessary supplies.

                          • Assist Facilities Manager with planning and organizing social events as requested by local client or Facilities team.

                            • Perform general clerical duties associated with distributing office faxes, packages and mail as required. Use tracking systems to record inbound and outbound courier, freight and mail.

                              • Respond to inquiries from internal and external customers regarding such information as: locations of offices/rooms, local services and amenities.

                                • Perform various administrative projects as requested, including, but not limited to: creating name plates, data entry, file/records management & other related office support duties.

                                  Accounting and Procurement
                                  • Assist the Facilities Manager with data entry into the financial system Yardi

                                    • Purchase and maintain inventory of office and kitchen supplies.

                                      • Issue purchase orders, receipts goods/ services upon delivery.

                                        • Collect and review invoices for reimbursement, match invoices with the corresponding purchase orders, enter into Yardi accounts payable system using the assigned general ledger codes.

                                          • Regularly review e-mails and respond, as appropriate and in a timely manner or forward to a more appropriate person or vendors for actioning where necessary.


                                            Education, Experience, and Certifications

                                            --- The ideal candidate will have basic Microsoft Office skills, a High School Diploma, or equivalent education.

                                            --- experience in Office Services / Mailroom role.

                                            --- Must be able to lift up to 25 lbs

                                            SPECIAL SKILLS:

                                            --- Ability to handle multiple tasks

                                            --- Exceptional customer service skills

                                            --- Attention to detail

                                            --- Good interpersonal skills

                                            --- Excellent organizational skills

                                            --- Outstanding punctuality/attendance record
                                            Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.","datePosted":"2020-01-15T00:00:00.000Z

Keywords: CUSHMAN, Asheville , Administrative Assistant, Administration, Clerical , Asheville, North Carolina

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