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Executive Assistant - Environmental Services Department

Location: Asheville
Posted on: June 12, 2021

Job Description:

As a key executive assistant for this essential department you will coordinate the work flow of the executive staff by providing administrative support.A stellar candidate is needed and will be paid $25.00/hr for all of your top talents. The key areas where you’ll make the biggest impact: Coordinates all phases of work to support Executive Staff in carrying out their management duties.• Maintains and updates calendars on a routine basis.• Composes correspondence and other written materials; edits work of others for clarity.• Responds to general administrative correspondence when appropriate.• Keys correspondence, reports, contracts and transcribes dictation within designated timeframe.• Prepares charts, graphs and other visual aids using computer technology. Schedules and coordinates meetings.• Prepares agenda, prior to meeting.• Reserves meeting rooms, audio-visual equipment, notifies Environmental Services regarding room set up, and arranges catering according to established guidelines.• Notifies those involved in meeting of important information, via e-mail, telephone, fax, or mail.• Supports executive staff by attending meetings to take minutes, distribute materials, etc.• Transcribes and distributes minutes and other correspondence resulting from meetings in a timely manner.Performs routine functions to maintain an organized and efficient office environment. • Sorts and distributes mail on a daily basis• Faxes and copies documents as needed.• Maintains and organizes files according to departmental standards.• Orders office supplies as needed and maintains an accurate and sufficient inventory while exercising cost effectiveness.• Processes requests for payments, purchases and reimbursements as needed according to standards set forth by the Finance Department.Provides excellent customer service.• Answers the phone (by the third ring if possible) in a friendly and courteous manner.• Greets internal and external customers with a smile.• Responds as appropriate to meet customer needs.• Serves as the contact between the Executive Staff and department directors. If you’re looking for a career opportunity apply today. Since our founding in Western North Carolina, we have helped 3,447 people find permanent careers. We’d be honored to do the same with you!

Keywords: Express EMPLOYEMENT PROFESSIONALS, Asheville , Executive Assistant - Environmental Services Department, Other , Asheville, North Carolina

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